Windows 10 for DSA

//Windows 10 for DSA

Windows 10 for DSA

The Division of Student Affairs (DSA) is transitioning from Windows 7 to Windows 10 as it’s primary supported business operating system platform.

What is happening?

The Division of Student Affairs (DSA) is transitioning from Windows 7 to Windows 10 as its primary supported business operating system platform for workstations, laptops, and tablets. This project also includes additional “User Experience” improvements pertaining to Desktop Software, Remote Access, and Security.

Why?

DSA’s primarily supported desktop operating system is currently Microsoft Windows 7. Windows 8 was skipped due to significant interface changes and low overall benefit to DSA customers over Windows 7. Windows 10 was chosen as the next primary desktop operating system because its interface is more similar to Windows 7 and due to it’s expected long lifecycle, meaning we can use it for many years. Other updated software will be deployed for compatibility and licensing such as Microsoft Office 2016 and Adobe Acrobat DC.

When?

Windows 10 deployments are tentatively planned to begin in Summer 2018. DoIT will also make use of departmental workstation replacements as a natural time to upgrade and avoid disruption wherever possible.

Check the Schedule tab below for the latest updates.

What should I know?

  • Windows 10 will be deployed to your workstation remotely after business hours.
  • Windows 10 has an updated user interface, but many things should look familiar.
  • Updated software programs/applications will be deployed alongside Windows 10, such as Office 2016 and Acrobat DC.
  • Trainings for Windows 10 and other software are available to individuals online and departments through TAMU HR.
  • Users should review the DSA User Steps – A Quick Start Guide PDF found below on the website. It provides an overview and covers what all users will have to do in preparation for their deployment.
    • If you use Google Chrome or Mozilla Firefox web browsers, any Bookmarks will need to be manually saved or synced before the deployment process begins. Check the Guide for details.
    • If you store files on your local workstation’s hard drive (e.g. C:\ or D:\UsersLocal) those file must be copied elsewhere before the deployment process begins. Check the Guide for details.
    • IMPORTANT: Any Chrome/Firefox Bookmarks or locally stored files will be permanently lost during the deployment process and cannot be recovered by IT. Please contact DoIT if you have any questions regarding the Guide or FAQs.

Check the FAQs tab below for details.

What if I need help?

  • DoIT will send out multiple emails to each department discussing the deployment as it approaches.
  • DoIT will post updated information to the http://doit.tamu.edu/windows10 website.
  • Your IT Liaison can help explain the Windows 10 transition process.
  • After the transition, you will contact DoIT Service Desk for help and support.

All DSA users should read this PDF document ahead of their Windows 10 deployment group date.

Email Migration - User Steps - A Quick Start Guide

It covers what users will have to do to prepare ahead of their deployment date as well as afterwards.
It also covers what the deployment process will look like.

[Additional User Resource Documents]

Setting Up Outlook  |  Setting Default PDF Application  |  Multiple Monitors with Windows 10

Yes.

TAMU Lynda.com Training 
https://lynda.tamu.edu/ (login with your TAMU NetID credentials)

TAMU Division of Human Resources and Organizational Effectiveness Training
http://training.tamu.edu/
Phone: (979) 845-4141

Note: To schedule a training for your department, use the Customized Services Request Form.

  • Internet Explorer Favorites are part of your user profile and are safe.
  • Chrome Bookmarks and Firefox Bookmarks are not part of your user profile and will be lost during the deployment process and cannot be recovered by IT. To keep these Bookmarks, you must sign in with their respective accounts and sync them.

User Steps for Chrome

https://support.google.com/chrome/answer/165139?co=GENIE.Platform%3DDesktop&hl=en

Users Steps for Firefox Sync

https://support.mozilla.org/en-US/kb/how-do-i-set-sync-my-computer

  • Files stored on your Desktop, in your Documents/MyDocuments and MyShare folders, or department network shares are safe.
  • Files stored locally on the C or D drives, or in your Downloads, Music and Pictures folders, will be lost during the deployment process and cannot be recovered by IT.
  • Users can move locally stored files to a temporary network share. After your Windows 10 deployment is complete you must move your files back to your workstation as files on the temporary network share will be deleted weekly. Details on using the temporary network share is provided in the Quick Start Guide above.

Generally speaking, you should have the same business related software after your workstation is re-imaged with Windows 10. Some software may be upgraded to newer versions to be compatible with Windows 10. In a few cases, some software may not be installed if it is not compatible OR if the software version originally purchased is outdated (end-of-life).

All DSA workstations will have the following software:

  • Microsoft Office 2016 (Word, Excel, PowerPoint, OneNote, ​Outlook, Publisher, Access)
  • Microsoft Skype for Business 2016 (formerly Lync)
  • Adobe Acrobat Reader DC
  • Adobe Flash Player
  • Web Browsers: Google Chrome, Microsoft Internet Explorer, Mozilla Firefox
  • OpenText HostExplorer
  • Password Safe
  • Spirion (formerly IdentityFinder)
  • TAMU Code Maroon
  • TAMU Free Fonts
  • WebEx Productivity Tools

Software no longer being installed:

  • Adobe Acrobat Professional 11 or below
  • Adobe Creative Suite 5
  • Apple iTunes

Other department or role specific business software should be installed as part of the Windows 10 deployment process.

If you find that business software is missing after Windows 10 is deployed, please contact the DoIT Service Desk.

Yes.

Your email and calendar is stored on the campus Exchange server. However, your signature will need to be recreated from the provided signature templates. If for some reason you need to save your email signature(s) versus recreate them, please contact the DoIT Service Desk.

After Windows 10 is deployed to your workstation, you will have to go through the Outlook 2016 setup wizard one time. You still login with your TAMU NetID credentials as before.

To increase security of DSA data, DoIT has implemented Microsoft BitLocker Drive Encryption in conjunction with the Trusted Platform Module (TPM), a special security chip in the computer.

The “padlock” indicates that BitLocker has been enabled on your local hard drive, which is a good thing.

This new security feature does not change how DSA users access or use files but does help protect user data and ensure that a computer has not been tampered with while the system was offline. It also helps address the threats of data theft or exposure from lost, stolen, or inappropriately decommissioned computers.

Below is the departmental deployment schedule as of August 3, 2018. Departments and their DoIT IT Liaisons should discuss any potential scheduling conflicts or preferences.

Test Group – Months of April and May 2018

  • Information Technology (DoIT) – Complete
  • Air Force ROTC – Complete

DSA Pilot Group – Month of June 2018

  • Sample users from each DSA department. – Complete

Note: The DoIT Service Desk will contact individuals regarding their participation in the pilot group.

Week 1 – Week of July 9th

  • Student Life Studies – July 9th – Complete
  • Becky Gates Children’s Center – July 10th [Rescheduled] – Complete
  • Music Activities – July 11th – Complete

Week 2 – Week of July 16th

  • Multicultural Services – July 16th – Complete
  • Veteran Resource and Support Center – July 17th – Complete
  • University Art Galleries – July 17th – Complete
  • Disability Services – July 18th – Complete

Weeks 3 & 4 – Weeks of July 23rd & 30th

  • Student Health Services
    • Administration, Business Office – July 23rd – Complete
    • Cashiers, EMS, Laboratory, Patient Services, Physical Therapy – July 24th – Complete
    • Women’s Clinic, 2nd Floor Medical Clinic – July 25th – Complete
    • 1st Floor Medical Clinic (Pods A&B) – July 30th – Complete
    • 1st Floor Medical Clinic (Pod C), Case Management, Pharmacy, Radiology, Care Team – July 31st – Complete
    • Medical Clinic Three, remaining Patient Services – August 1st – Complete
    • Triage, Medical Records, Custodial – August 2nd – Complete

Week 5 – Week of August 6th

  • NSFP Laptops – Individually Scheduled – Complete
  • Army ROTC – August 7th – Complete
  • Air Force ROTC (remaining) – August 8th – Complete

Week 6 – Week of August 13th

  • Navy ROTC – August 13th – Complete

Weeks 7 & 8 – Weeks of September 17th & 24th*

  • Student Activities – Complete

*Deployment Blackout Window – August 15th through September 30th

DoIT historically experiences higher volumes of requests from DSA departments at the beginning of each semester. To maintain the highest customer service level possible, DoIT will focus on new semester related requests over Windows 10 deployments. Deployments will continue as capacity allows during the blackout window.

Week 9 – Week of October 1st

  • Student Activities – October 1st – Complete (ahead of schedule)
  • Office of the Commandant, Corps of Cadets – October 3rd and 4th – Complete

Week 10 – Week of October 8th

  • Office of the Commandant, Corps of Cadets – October 8th and 9th – Complete
  • University Center and Special Events – October 10th – Complete

Week 11 – Week of October 15th

  • University Center and Special Events – October 16th – Complete

Weeks 12 & 13 – Weeks of October 29th & November 5th

  • Memorial Student Center – October 31st – Complete
  • Memorial Student Center – November 5th & 7th – Complete

Week 14 – Week of November 12th

  • Student Life
    • White Creek Group 1 – November 12th – Complete
    • White Creek Group 2 – November 13th – Complete
    • White Creek Group 3 – November 14th – Complete
    • Student Conduct Office – November 15th – Complete

Weeks 15 & 16 – Weeks of November 26th & December 3rd

  • Residence Life – November 26th, 27th, 28th – Complete
  • Residence Life – December 3rd, 4th, 5th – Complete

Week 17 – Week of December 10th

  • Office of the Vice President for Student Affairs – December 10th, 11th – In Progress

Weeks 18 & 19 – Weeks of January 7th & 14th

  • Recreational Sports – January 7th, 8th, 9th
  • Recreational Sports – January 14th, 15th
By |2018-12-11T08:41:34+00:00April 19th, 2018|Service Changes|0 Comments